ADMINISTRATIVE ASSISTANT

OVERVIEW:

Title: Administrative Assistant
Schedule Type: Full-Time
Areas of Focus: Scheduling, communications, bookkeeping, general office management
Location: Santa Clara, CA
The Position/Role: CAIR San Francisco Bay Area is looking for a passionate and detail oriented individual to fill the newly created Administrative Assistant position. Join one of the most dynamic teams serving the American Muslim community.
Time Commitment: Full-time with evenings and weekends required for presentations and community outreach events.

DUTIES AND RESPONSIBILITIES INCLUDE:

  • Handle day to day communications and scheduling for the Executive Director and other managerial employees
  • Answers and routes calls, takes messages, sorts and delivers mail, responds to or routes e-mail inquiries, and greets office visitors
  • Proofreads reports and written documentation
  • Process payments and donations, maintain CRM database, and general data entry
  • Maintain paper and electronic filing system
  • Handle basic bookkeeping responsibilities
  • Order office supplies as well as track and maintain inventory
  • Setup office equipment such as phones, copier, and projectors
  • Produce reports for internal team meetings
  • Make travel and lodging arrangements for team members
  • Other duties as assigned

All CAIR staff are required to assist in general duties such as answering phones, weekly outreach, fundraising, and other office tasks.

REQUIRED QUALIFICATIONS:

  • Highly motivated, self-initiating and energetic
  • Working knowledge of Adobe Acrobat, Microsoft Office Suite, Constant Contact, and Word Press
  • Minimum of two years relevant work experience
  • Ability to meet deadlines and manage multiple projects with limited time
  • Excellent oral and written communication to interface with media professionals, community leaders, volunteers, donors, and staff in a professional and effective manner
  • Experience with and proficiency in public speaking before diverse audiences
  • Access to a working vehicle and the ability to drive throughout Northern California for events and outreach in an on-demand capacity
  • A strong commitment to civil rights and CAIR’s mission

This position reports to the Executive Director and Operations Director.

PREFERRED QUALIFICATIONS:

  • Experience working with the American Muslim community
  • Experience working with non-profit organizations
  • Conversational proficiency in Arabic, Farsi or Urdu

COMPENSATION:

  • Compensation commensurate with skills and experience
  • Generous benefits package includes medical and dental insurance, pension matching program, holidays, vacation, and sick leave

TO APPLY:

Please send (1) a cover letter discussing your interest in the position, (2) your resume, and (3) the names and contact information of three references, to: info@sfba.cair.com with the subject line “Administrative Assistant”.

APPLICATION DEADLINE:

Applications will be reviewed on a rolling basis with priority given to applications received by April 30, 2018.

CAIR-CA is an equal opportunity employer.

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What They Say About CAIR?

Khizr Khan
Khizr KhanGold Star father who received international attention following his speech at the 2016 Democratic National Convention
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New York Times
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Two-time Pulitzer prize winner Nicholas Kristof advised readers to “sign up on the Council on American-Islamic Relations website, volunteering to fight Islamophobia.”
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Actor Lucy Lawless
Actor Lucy Lawless11/14/2016
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Ash vs. Evil Dead and Xena: Warrior Princess tweeted, “We’re helping by donating to @NAACP @HRC @PPact @CAIRNational and fearless news organizations.”
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