Title: Administrative Assistant
Schedule Type: Full-Time
Areas of Focus: Scheduling, communications, bookkeeping, general office management
Location: Santa Clara, CA
The Position/Role: CAIR San Francisco Bay Area is looking for a passionate and detail oriented individual to fill the newly created Administrative Assistant position. Join one of the most dynamic teams serving the American Muslim community.
Time Commitment: Full-time with evenings and weekends required for presentations and community outreach events.


  • Handle day to day communications and scheduling for the Executive Director and other managerial employees
  • Answers and routes calls, takes messages, sorts and delivers mail, responds to or routes e-mail inquiries, and greets office visitors
  • Proofreads reports and written documentation
  • Process payments and donations, maintain CRM database, and general data entry
  • Maintain paper and electronic filing system
  • Handle basic bookkeeping responsibilities
  • Order office supplies as well as track and maintain inventory
  • Setup office equipment such as phones, copier, and projectors
  • Produce reports for internal team meetings
  • Make travel and lodging arrangements for team members
  • Other duties as assigned

All CAIR staff are required to assist in general duties such as answering phones, weekly outreach, fundraising, and other office tasks.


  • Highly motivated, self-initiating and energetic
  • Working knowledge of Adobe Acrobat, Microsoft Office Suite, Constant Contact, and Word Press
  • Minimum of two years relevant work experience
  • Ability to meet deadlines and manage multiple projects with limited time
  • Excellent oral and written communication to interface with media professionals, community leaders, volunteers, donors, and staff in a professional and effective manner
  • Experience with and proficiency in public speaking before diverse audiences
  • Access to a working vehicle and the ability to drive throughout Northern California for events and outreach in an on-demand capacity
  • A strong commitment to civil rights and CAIR’s mission

This position reports to the Executive Director and Operations Director.


  • Experience working with the American Muslim community
  • Experience working with non-profit organizations
  • Conversational proficiency in Arabic, Farsi or Urdu


  • Compensation commensurate with skills and experience
  • Generous benefits package includes medical and dental insurance, pension matching program, holidays, vacation, and sick leave


Please send (1) a cover letter discussing your interest in the position, (2) your resume, and (3) the names and contact information of three references, to: with the subject line “Administrative Assistant”.


Applications will be reviewed on a rolling basis with priority given to applications received by April 30, 2018.

CAIR-CA is an equal opportunity employer.

Share this page

Share on facebook
Share on twitter
Share on linkedin

What They Say About CAIR?

Khizr Khan
Khizr KhanGold Star father who received international attention following his speech at the 2016 Democratic National Convention
Read More
“Since November 8 I have been to many communities throughout this country. I have seen the direct result of CAIR’s work. I have talked to the communities. I have spoken to the communities where [CAIR] offices exist. The morale of the Muslim community in those communities is much higher than where [a CAIR] office does not exist yet.”
New York Times
New York Times11/17/2016
Read More
Two-time Pulitzer prize winner Nicholas Kristof advised readers to “sign up on the Council on American-Islamic Relations website, volunteering to fight Islamophobia.”
Robert Reich
Robert Reich12/18/2016
Read More
Former Secretary of Labor Robert Reich listed CAIR among other organizations he wants to benefit from a “freedom concert” he proposed to be held concurrent with the 2016 presidential inauguration ceremony.
Actor Lucy Lawless
Actor Lucy Lawless11/14/2016
Read More
Ash vs. Evil Dead and Xena: Warrior Princess tweeted, “We’re helping by donating to @NAACP @HRC @PPact @CAIRNational and fearless news organizations.”