The Council on American-Islamic Relations (CAIR) is America’s largest Muslim civil liberties and advocacy organization. CAIR’s mission is to enhance the understanding of Islam, encourage dialogue, protect civil liberties, empower American Muslims, and build coalitions that promote justice and mutual understanding.
Description: CAIR is seeking an experienced Executive Legal Assistant to provide administrative support to the National Litigation & Civil Rights Director and General Counsel.
FTE: 1 FTE (full-time) /Exempt
Reporting to: National Litigation & Civil Rights Director and General Counsel
The Executive Legal Assistant provides administrative and substantive support to the National Litigation & Civil Rights Director and General Counsel particularly focusing on managing the priorities and projects of the General Counsel. The Executive Legal Assistant is an integral part of the litigation and civil rights teams, will work closely with other departments within the organization, and will interact with CAIR chapter staff, law firms, sister organizations and others.
- Providing essential and day-to-day support to the National Litigation & Civil Rights Director and General Counsel in all areas of responsibility, including assisting with internal and external communications; assisting with drafting, editing and preparation of correspondences, routine legal documents and filings for signature; maintaining confidential files; and performing special projects upon request
- Providing administrative support and secretarial assistance including answering, screening and directing phone calls; responding to emails; managing and maintaining calendar; preparing court admissions; handling mailings and date stamping incoming mail; tracking and managing CLE and licensing requirements; coordinating travel, speaking engagements, conference calls and meetings; attending meetings and taking minutes upon request; capturing action items and ensuring follow-up and prep time for participants; ensuring department tasks are met; and other administrative tasks
- Acting as liaison with other departments within the organization, including acting as key point of contact for questions, scheduling meetings, coordinating and providing logistical and administrative support for joint projects and collaborative efforts
- Tracking, coordinating, preparing and ensuring the timely filing of federal, state and local filing requirements, including certificates, licenses, permits, corporate filings, annual tax returns and audited financial statements
- Assisting with department finances, including accounting, billing, reimbursements, check requests, purchase orders, expense reports, budget monitoring and preparation of department annual budget reports
- Providing administrative support for litigation upon request, including preparing initial drafts of routine legal documents; compiling exhibits; preparing deposition and trial binders; gathering documents and evidence to support legal cases; client follow-up; scheduling court reporters and depositions; contacting courts and opposing counsel; editing and formatting pleadings; creating tables of content and authorities; indexing pleadings; organizing electronic and paper files; monitoring and docketing deadlines; and coordinating court filings
- Developing presentations and speeches
- Assisting with annual civil rights retreat and other programs and events upon request
- Recruiting and managing law clerks, legal fellows and legal interns
- Ensuring strategic objectives of the National Litigation & Civil Rights Director and General Counsel are met
- Other duties as assigned
- Bachelor’s degree and/or equivalent work experience required.
- At least four (4) years of Administrative experience in a legal or public policy environment a plus.
- Advanced knowledge of Google Suite, MS Word, Excel, PowerPoint, Outlook and Adobe Acrobat.
- Excellent organizational skills in terms of managing project deadlines and volumes of paperwork.
- Ability to establish and maintain cooperative working relationships.
- Flexibility to adapt to a rapidly changing political environment.
- Must be able to handle multiple tasks simultaneously and under pressure while prioritizing important issues and meeting tight deadlines.
- Must be independent at times, collaborative at other times, and have the judgment to discern when to be either.
- Strong customer service skills required.
- Excellent proofreading skills and strong writing skills.
- Strong attention to detail, strong research skills, resourcefulness, and commitment to high quality and timely work product are necessary.
- Ability and willingness to master all legal research and software applications that are or may be used.
- Travel and work weekends and outside business hours.
- Personal interest in and commitment to American-Muslim issues.
All positions at the Council on American Islamic Relations (CAIR) may require travel on a regular basis or periodically.
Salary commensurate with the candidate’s qualifications and experience. Compensation package includes retirement benefits with limited employer match starting 6 months after start of employment, as well as medical, vision and dental benefits starting on the first day of the month following 60 days of employment, and discretionary leave benefits.
Please email your cover letter, resume, writing sample and three professional references to firstname.lastname@example.org